Privacy Policy

Information We Collect

When you submit a PowerPoint presentation, video article, scientific image, or animation, we collect the information entered in the submission form. This may include your name, email address, institution, country, author names, submission title, description, uploaded file, and acceptance of the author declaration.

Our server may also record standard technical information such as IP address, browser type, requested pages, access time, and error logs for security, maintenance, and performance purposes.

How We Use Information

We use submitted information to receive and identify submissions, communicate with corresponding authors, conduct editorial and peer review, maintain submission records, prevent misuse, and publish accepted scientific media.

Submitted Media

Uploaded files are stored in a protected administrative area while they are reviewed. Submission files are available only to authorized administrators through the review system. If a submission is accepted, the approved media and relevant author information may be published publicly as part of the Scholars Media open-access platform.

Cookies and Sessions

The website uses essential session cookies for form security, administrator authentication, and protection against unauthorized requests. These cookies are required for core website functions and are not used to create advertising profiles.

Sharing of Information

Submission information may be shared with editors, reviewers, technical service providers, and hosting providers only when needed to operate the platform or evaluate a submission. We may also disclose information where required by law, to protect legal rights, or to investigate fraud or security incidents. We do not sell personal information.

Data Retention

We retain submission records and correspondence for as long as reasonably necessary for editorial administration, publication records, dispute resolution, security, and legal obligations. Unsuccessful or withdrawn submission files may be removed when they are no longer required.

Data Security

We use reasonable administrative and technical controls to protect personal information and uploaded files. However, no internet transmission or storage system can be guaranteed to be completely secure.

Your Choices and Rights

You may request access to, correction of, or deletion of your personal information, subject to applicable law and legitimate publication or record-keeping requirements. Authors may also contact us to withdraw a submission that has not yet been published.

Children's Privacy

The submission service is intended for researchers, educators, practitioners, and other professional contributors. We do not knowingly collect personal information from children without appropriate authorization.

External Links

The website may link to third-party websites. Their content and privacy practices are controlled by those third parties and are not covered by this policy.

Policy Changes

We may update this policy when our services or legal obligations change. The latest version will be posted on this page with its revision date.

Contact Us

For privacy questions or requests, email contact@srcscholarsmedia.com or use our contact page.